20 price lists, 200 customers, 0 overview? We turn them into one system.
ERP and automation for wholesale and B2B. Price groups, order management, purchasing and inventory in one continuous process. So your sales team can sell, instead of chasing paperwork.
Sound familiar?
Six typical places where wholesalers lose time, money and energy. If any of these hit home, let's talk.
20 price lists in Excel. Nobody knows which one applies.
Customer groups, volume discounts, special terms, promotional prices. Every sales rep maintains their own version. Quoting errors cost margin you never recover.
Orders arrive by email, phone and fax. At the same time.
Each channel lands in a different inbox. Orders get double-entered, delivery dates confirmed verbally, and changes communicated by phone. Nobody knows exactly who is handling which order today.
Reorders run on gut feel.
When to reorder depends on whoever manages the warehouse. When they're sick, nobody knows. Minimum order quantities, lead times and supplier terms are scattered across emails and spreadsheets.
5,000 products, 3 warehouse locations, 0 reliable stock level.
Inventory once a year. In between: estimates. Customers ask about availability, you call the warehouse. What's actually there, you find out when the order can no longer be filled.
Credit limits and payment terms tracked in your head, not the system.
Which customer is overdue? Which has exceeded their limit? Reminders go out when someone has time. Credit decisions are made on instinct because the data isn't at hand.
No visibility into which customer is actually profitable.
Revenue you see. Contribution margin you don't. Which customer generates high turnover but almost no margin, which one pays reliably and causes little overhead, that stays in the dark.
There is a better way.
The onboos way
Understand first. Then connect. Then automate.
We don't start with the software. We start with your business. Software comes last, never first.
Understand first.
We look at your processes. How does order intake, pricing, purchasing and inventory work today? Before we discuss software, we understand where your wholesale operation actually loses time.
Then connect.
We recommend the ERP that fits your setup. We are a partner with weclapp, reybex, JTL and Exact Premium Online, not tied to any one of them. Then we connect order intake, price groups, purchasing, inventory and accounting.
Then automate.
Whatever can be automated runs on its own. Reorder suggestions, order confirmations, invoice dispatch, dunning runs. You work on the business, not in the chaos.
What we deliver
What we do for wholesalers
Four building blocks. Bookable individually or as a complete project. You decide what you need.
Understand first.
Then choose the
right ERP.
The guide that starts with your processes. 80 questions across 11 chapters. Plus an Excel scoring matrix as a bonus.
By David Tatzl
Founder, onboos
Understand first. Then choose the right ERP.
We wrote down what we walk through with wholesalers again and again. 32 pages, industry-specific, without sales talk. So you can judge for yourself what really matters when selecting an ERP.
Our ERP expertise in wholesale
ERP systems that have proven themselves in wholesale and B2B.
We work with four systems that have proven themselves in wholesale and B2B in the DACH region. Which one fits depends on your product range, B2B processes and growth path. We recommend what fits you, not what pays us best.
Not sure which system fits your operation?
On our first call we'll look at your processes and product range together. By the end you'll know which of the four systems really fits. Or whether none of them do.
Transparency about our business model
onboos is an official partner of all four systems and receives a commission from the vendor when we broker a licence. Our recommendations stay vendor-independent. We recommend the system that fits your wholesale operation, not the one with the highest margin for us. If none of the four fit, we say so.
What clients say
Companies we have worked with.
Honest assessments from owners and project leads in trade and distribution. With weclapp, reybex, JTL, Exact and more.
«Shopify couldn't track our inventory properly - we needed an ERP. When orders exploded, our small team had no time to set up Xentral ourselves. onboos was recommended by Xentral and implemented everything professionally and with industry-specific expertise. Our workflows are optimized now and we finally have operational transparency.»
Dominic Dietziker
CEO, Headshop GmbH
How it works
Four steps from first conversation to a stable wholesale operation.
The detailed path depends on the system you choose. A weclapp rollout runs differently from an Exact setup. Here is the overall frame.
First call
We listen. Where do you lose time, what is already working, what is not? You leave the call with an initial assessment and a clear suggestion for next steps.
You know whether and where we can help.
Quick check
We look at processes, pricing structure and systems in detail. You get a written assessment with a clear recommendation. No glossy slide deck, just concrete next steps.
Black on white, which path makes sense for you.
Delivery
Either a targeted automation that solves a concrete problem. Or a structured ERP project with analysis, configuration, migration and training. We stick around until it runs.
Price groups in the system. Order management automated. Stock levels reliable.
Stabilisation and operations
We stay close in the first weeks after go-live. Whatever surfaces in real operations, we fix. After that we agree together whether you need ongoing support.
Your team sells. You have the overview.
Detailed process by system:
Start small or rebuild the whole system. Both are clear paths forward.
Which one makes more sense depends on your situation. We'll figure it out together on the first call.
Automations and AI-supported workflows
We build the connections your standard integrations don't cover. Wherever manual steps eat your time today, we automate the flow. Wherever AI makes sense, we use it deliberately.
- Automate order intake and order confirmation
- Reorder suggestions and purchasing process
- B2B portal and EDI integration
- Dunning runs, invoice dispatch, stock reconciliation
ERP implementation or migration
From requirements to go-live. We set up price groups and B2B processes, migrate data and train your team. Clear scope, clear milestones, clear close-out.
- Analysis and system selection
- Configuration of price groups and B2B processes
- Data migration: products, customers, terms
- Training for key users and the team, support after go-live
Prices depend on system users and effort. You'll get concrete numbers on our first call, once we can size up scope and the system you want.
Book your first callFrequently asked
What wholesalers and B2B companies ask us most often.
Before you commit to working with us, you want clarity. These are the questions that come up again and again.
Yes. Customer groups, volume discounts, individual special terms and time-limited promotional prices are standard in all four systems. We help you structure the existing logic cleanly and migrate it into the ERP before we go live.
We automate what can be automated and create clear entry processes in the ERP for the rest. Some customers switch to a B2B portal, others stay on email. The system processes both in a structured way, without manual double entry.
No. We first check whether your current system really is the bottleneck. Often integrations and automations are enough to solve the biggest pain points. We only switch if the system truly is outgrown.
For wholesale setups with complex pricing structures, typically two to four months from kickoff to go-live. Data quality is critical: products, customer prices and supplier terms need to be cleaned up before migration. We plan time for that together.
We migrate products, customers, price groups, suppliers, open orders and terms in a structured way. We clean the data with you beforehand. Anything no longer needed stays archived in the legacy system.
B2B portals, webshops (Shopify, WooCommerce, Shopware), EDI connections, marketplaces, shipping providers (DPD, Planzer, Post, DHL), payment providers and accounting systems. If anything is missing, we'll take a concrete look.
Let's look at your wholesale operation together.
30 minutes. Free. You leave with at least one concrete idea you can act on next week. If we're not the right fit, we say so too.
Our promise
You get an honest assessment. If your current system actually fits and you just need an automation, we say so. If a different ERP beyond our four is the better match, we recommend it anyway.
Oder schreib uns direkt: [email protected]